Volunteers
Sign up here - Click on the dates you are interested in!
10/19/2024 - WWR October VIQRC Middle and Elementary Rapid Relay NO JUDGING
12/7/2024 - WWR December VIQRC Middle and Elementary Rapid Relay Tournament (Remote Judging Available!)
1/17/2025 - ACPS Invitational V5RC High Stakes District Tournament (Remote Judging Available!)
1/18/2025 - WWR Middle School V5RC High Stakes Tournament (Remote Judging Available!)
2/8/2025 - WWR Blended VIQRC Rapid Relay *Skills Only* NO JUDGING
3/1/2025 - North / Central Florida VIQRC ES Regional Event Championship (Remote Judging Available!)
3/2/2025 - North/Central Florida VIQRC Middle School Regional Championship (Remote Judging Available!)
Some of these signups are not ready but an email will go out when they are. Get on our mailing list by emailing me at sankeydd@gm.sbac.edu.
Table of Contents
Brief Overview of Roles
Check-In - Welcome teams as they arrive and take attendance. Answer questions. No experience required
Emcee - Provide the play-by-play during the tournament. Outgoing communication style to engage and energize the audience.
Queuing - Assist with staging teams for upcoming matches.
Computer Operator - Use Tournament Manager software. Switch the camera in OBS. Everything will be set up, only basic computer skills are necessary.
Referee / Inspector - Conduct inspections. Record scores and verify with teams after the match. Please make sure the field is ready for the next match through positive engagement with students. Experienced volunteers are preferred but new volunteers can be trained quickly. (Only Head Referees will make final decisions regarding rules.)
Design Judge - Conduct secondary interviews with the Judge Advisor. Decide on Awards using rubrics.
FLEX PERSON - You are familiar with most of the roles for the competition, and can help wherever!
Head Ref - MUST BE CERTIFIED.
Judge Advisor - MUST BE CERTIFIED.
Thank you for giving our kids an opportunity to SHINE!
It could not run at all without YOU!!!
PLEASE share this page with ANYONE that you think would enjoy volunteering at our competitions.
And let me know if you would like to receive updates, or if you have any questions: sankeydd@gm.sbac.edu
Official Volunteering Resources
The official page that covers volunteers is here: https://volunteers.vex.com/
Everything you need to know is there, but there is a lot of extra stuff!
Head Ref and Judge advisor training is ready to go!
They need to be redone each year, but if you are familiar it shouldn't take more than 20-30 mins. We must have a certified Head Referee and Judge Advisor for each tournament. If you're curious about what that entails, you can go through the training anyway to be sure you have a solid idea of what to do.
Click here to see all REC Foundation Volunteer Certifications
Remote Judging
Several of these tournaments will use some remote judging. Those sessions will be after school during the week of the tournament for the team interviews. While it is an evening commitment, it's really important and it's pretty easy. You will have a list of questions from a Google Form and just select 1-5 based on how the students responded. Notebooks will also be graded and can be done at your convenience. We want to have three judges scheduled for each room so that we will get a good average for the scores. Two judges are required and if a judge is unable to make it due to an emergency then we can still run the room with two. We use Zoom breakout rooms so we can get the needed interviews done efficiently.
Possible Remote Judging schedule:
For the above example, I would ask you to be on at 4:15 so I can get everyone in their rooms in time and we will have a couple of minutes to work out any problems.
I'm curious if that time frame works for you, or if you would like later times. If I have enough judges, I could even do 4 or maybe 5 rooms and that would shorten the shifts or we could even cut one of the dates.
Have I said thank you???
